Privacy policy statement

Data protection statement relating to the application procedure

1.Who is responsible for processing your personal data?
KUKA Aktiengesellschaft, Zugspitzstrasse 140, 86165 Augsburg (referred to hereinafter as “we”) and its affiliated companies, is the controller as specified in the EU General Data Protection Regulation (GDPR).

2. Data Protection Officer
You can consult our Data Protection Officer on all issues relating to the processing of your personal data and the assertion of your rights pursuant to the GDPR. You can reach him at data-privacy@kuka.com.

3. For what purposes and on what legal basis do we process personal data?
We process your personal data for the purpose of your application for employment to the extent required for the decision on establishing an employment relationship with us. The legal basis here is Art. 6(1)(b) and Art. 88 GDPR in conjunction with the relevant national legislation.
We can continue to process your personal data to the extent required to prevent legal claims from the application procedure being asserted against us. The legal basis here is Art. 6(1)(f) GDPR. The legitimate interest is, for example, discharging a burden of proof in proceedings pursuant to the General Equal Treatment Act (AGG).


If an employment relationship is established between you and us, we may process the personal data we have already received from you in accordance with Art. 88 GDPR in conjunction with the relevant national legislation if this is required to execute or terminate the employment relationship or to exercise or fulfill the rights and obligations representing the interests of employees resulting from a law or a collective labor agreement, works or company agreement (collective agreement).


4. Which categories of personal data do we process?
We process data that relates to your application. This may be general personal data (such as names, address and contact details), information on your professional qualifications and school education or information on your professional development or other information which you send us as part of your application. We may also process professional information that you have made publicly accessible such as a profile on professional social media networks, for example.


5. Which categories of recipients of your data are there?
We may send your personal data to companies affiliated with us provided that this is permitted for the purposes and legal bases set out in section 3. Furthermore, personal data are processed on our behalf based on agreements according to Art. 28 GDPR, especially by host providers or providers of applicant management systems.


6. Is there an intention to send data to a third country?
There is no intention to send data to a third country.


7. How long will your data be stored?
We store your personal data as long as they are needed to reach a decision on your application. If an employment relationship is not established between you and us, we can still continue to store data insofar as this is required to defend against potential legal claims. The application documents will be deleted six months after notification of the rejection if it is not necessary to store them for longer due to legal disputes.


8. What rights do you have?
As an applicant with us, you have the following data protection rights, depending on the situation, which you can contact us or our Data Protection Officer about exercising at any time using the details specified in sections 1 and 2:


8.1 Right of access
You have the right to obtain information about your personal data that are processed by us and to request access to your personal data and/or copies of these data. This includes information on the purpose of use, the category of data concerned, the recipients and persons authorized to access the data as well as, if possible, the planned duration of data storage or, if this is not possible, the criteria for determining this Duration.

8.2 Rectification, erasure or restriction of processing
You have the right to request that we rectify inaccurate personal data concerning you without undue delay. Taking into account the purposes of the processing, you have the right to have incomplete personal data completed, including by means of providing a supplementary Statement.

8.3 Right to object
If your personal data are processed on the basis of Art. 6(1)(f) GDPR, you have the right to object, on grounds relating to your particular situation, at any time to the processing of these data. We will then no longer process these personal data unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms or for the establishment, exercise or defense of legal claims.

8.4 Right to withdraw consent
If processing is based on consent, you have the right to withdraw your consent at any time without the lawfulness of processing based on consent before its withdrawal being affected. You may contact us or our Data Protection Officer for this purpose at any time using the aforementioned details.

8.5 Right to erasure
You have the right to obtain from us the erasure of personal data concerning you without undue delay and we have the obligation to erase personal data without undue delay where one of the following grounds applies:

  • The personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed.
  • You object to the processing pursuant to section 8.3 above and there are no overriding legitimate grounds for the processing.
  • The personal data have been unlawfully processed.
  • The personal data have to be erased for compliance with a legal obligation in Union or Member State law to which we are subject.
This does not apply to the extent that processing is necessary:

  • for compliance with a legal obligation which requires processing by Union or Member State law to which we are subject;
  • for the establishment, exercise or defense of legal claims.
8.6 Right to restriction of processing
You have the right to obtain from us restriction of processing where one of the following applies:

  • the accuracy of the personal data is contested by you, for a period enabling us to verify the accuracy of the personal data;
  • the processing is unlawful and you oppose the erasure of the personal data and request the restriction of their use instead;
  • we no longer need the personal data for the purposes of the processing, but they are required by you for the establishment, exercise or defense of legal claims, or
  • you have objected to processing pursuant to section 8.3 above pending the verification whether our legitimate grounds override yours.
Where processing has been restricted pursuant to section 8.6, such personal data shall, with the exception of storage, only be processed with your consent or for the establishment, exercise or defense of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the Union or of a Member State.
If you have obtained restriction of processing, we will inform you before the restriction is lifted.

8.7 Right to lodge a complaint
Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work or place of the alleged infringement if you consider that the processing of personal data relating to you infringes the GDPR.

9. No automated decision-making
No automated individual decision-making as defined in Art. 22 GDPR takes place. This means that the decision regarding your application is not based solely on automated processing.